FAQs


FAQs

Questions of a general nature

Questions about exhibiting

  • In which exhibition sectors at BAU may I exhibit?

    To participate in BAU as a main or co-exhibitor, you must be eligible to be admitted to one of the fair's exhibition sectors.

    Overview of all exhibition sectors at BAU

  • Where can I find the participation fees for BAU 2021?

    Keep track of your budget: All the fees and charges are set out here in our participation fees.

  • How can I apply to exhibit at BAU, and is there an application deadline?

    To exhibit at BAU, you must complete the online application form. Based on the information that you provide on that form, we look to see if the portfolio of your company fits in with the product index of BAU.

    There is no official application deadline.

    Send us your online application by September 9, 2019 to ensure we can include your company in the first round of placement.

    Main Exhibitor application

    Dates and deadlines for exhibitors

  • When do you begin assigning booth space, and when will I receive my stand proposal (booth location and booth number)?

    We start planning booth space on September 9, 2019. We plan to start sending out stand proposals at the end of February 2020.

    Sending out a stand proposal for certain sections of certain halls may be delayed because of waiting lists. If we cannot accommodate you in the first round of placements for BAU 2021, we will send you an email from the end of February 2020 with information about the waiting list.

  • Is my application binding?

    Until you confirm your stand proposal, your application for BAU is non-binding. In other words, you can cancel your application up until then without incurring any costs.

    However, we need you to complete the online application in advance so that we can process your information and assign you booth space.

  • Can co-exhibitors exhibit at our booth? And if so, how do they apply and what does it cost?

    Main exhibitors can register co-exhibitors to exhibit at their booth as long as they are eligible to participate based on the product index. The online application for registering co-exhibitors must be completed by the main exhibitor.

    The application for co-exhibitors is €850 per co-exhibitor. This includes the mandatory communication fee. This fee is billed to the main exhibitor.

    The mandatory communication fee allows co-exhibitors to enjoy the same benefits as main exhibitors. In other words, they are listed as an independent company in all print and online media.

  • What participation fees should I expect as a co-exhibitor?

    Apart from the mandatory communication fee, there are no other participation fees for co-exhibitors (see previous point).

    If co-exhibitors book additional marketing services via the Exhibitor Shop, these charges will be billed in their final invoice.

  • How many exhibitor passes do I receive as an exhibitor?

    For the duration of BAU, each exhibitor receives a certain number of free exhibitors passes for their booth.

    Booth space 20 m² stand space: 3 exhibitor passes
    Booth space 21 m² and over, 1 additional exhibitor pass for each additional 10 m² of space or portion thereof

    Additional exhibitor passes may be ordered for a fee from the Exhibitor Shop from autumn 2020. Exhibitor passes are only intended for booth personnel and may not be handed over to third parties. We reserve the right to confiscate exhibitor passes if they are misused. By accepting co-exhibitors at your booth, you are not entitled to more exhibitor passes.

  • Do I need an exhibitor pass for the periods of setting up and dismantling?

    For set-up and dismantling you do not need an exhibitor pass or an entrance ticket.

    Regulations for driving onto the exhibition site are set out in the Traffic Guide which will be available for download at a later point.

  • Do I as a co-exhibitor get free exhibitor passes?

    Co-exhibitors do not receive any free exhibitor passes. Exhibitor passes can be ordered online for a fee from the Exhibitor Shop as of June 2020.

  • What happens if I want to cancel my participation?

    Before you confirm your stand proposal, you can cancel your participation without charge.

    Cancellation charges apply when you want to cancel your participation after you have confirmed your stand proposal. Requests to cancel must be submitted in writing.

    If the booth space can be rented to another exhibitor, the cancellation charge is 25% of the participation price. We will of course try to rent the space to another exhibitor but will initially charge you 100% of the agreed participation price.

    If the space can be rented to another exhibitor, you will then receive a credit voucher after the fair for 75% of the participation price you paid. If we are not able to rent the space to another exhibitor, then, in line with our General Terms of Participation (A5), we will retain 100% of the participation price.

  • Is there a list of all dates and deadlines?

    Here you find a list of all dates and deadlines for BAU 2021.

  • What is the mandatory communication fee?

    A mandatory communication fee of EUR 850 is charged for each exhibitor.

    For a list of all the services contained in this fee please refer to the Special Terms of Participation (B), section B11 Media Services (catalog, internet, mobile).

    Additional entries in available media may be ordered online from the Exhibitor Shop for an additional fee, starting in autumn 2020.

  • What is the AUMA fee?

    The Association of the German Trade Fair Industry (AUMA) charges all exhibitors a fee of EUR 0.60/m² of rented exhibition space. This fee is invoiced by MMG and passed on to AUMA directly.

  • What is the mandatory waste-disposal fee?

    During BAU, all exhibitors are charged a mandatory, fixed-rate waste-disposal fee to cover the cost of disposing of waste that accumulates at their booths during set-up and dismantling and during the fair itself.

    The fixed-rate waste-disposal fee is EUR 7.50 per square meter.

    Further information is contained in the Special Terms of Participation (B).

  • What is the advance payment for services?

    The advance payment for services covers all the exhibitor services for the fair that you can order online in the Exhibitor Shop. It includes, for example, electricity, water, vouchers for inviting customers and other booth-related services. The amount is charged per square meter in the admission invoice. The services actually ordered by you will be offset against the advance payment in the final invoice – if there is a shortfall you will be charged the difference, if there is a surplus, that sum will be credited to you.

  • What guidelines must we observe during booth construction?

    The exact guidelines on booth design during BAU 2021 can be found in the Special Terms of Participation B under Section B7 “Booth construction, booth design and equipment”. In addition to the guidelines listed there, the provisions of the Technical Guidelines and the information in the various exhibitor leaflets are also applicable.

    If you have difficulty understanding any of the guidelines, please feel free to contact the Technical Exhibitor Services Team by phone or in person at any time.

    Contact information is available under “Advice & Contacts”.

  • How can I have packages delivered to exhibitors in the exhibition halls?

    If you want a package delivered to your booth, then please ensure it is addressed as follows:

    BAU 2021
    Company name
    Contact person on site and mobile number
    Hall / Booth
    Messegelände – Willy-Brandt-Allee
    81829 Munich
    Germany

    This address is valid for set-up and dismantling times and for during the running time of the fair itself. Please note that no letters can be sent to the exhibition halls. The only consignments that can be delivered to the halls are packages or registered post. It is your responsibility to ensure there are employees at your booth who can take delivery of the consignment. Employees of Messe München cannot take deliveries for exhibitors.

    Please ensure delivery companies observe our Traffic Guide (available online from autumn 2020) when bringing deliveries during the fair.

    For larger consignments ahead of the fair, please contact our service partners Schenker Deutschland or Kühne und Nagel.

  • When is the admission invoice sent out and what is included in it?

    You will receive your admission invoice at the earliest in June 2020.

    The payment deadline is autumn 2020.

    The following services are included in your invoice:

    • Booth space, acc. to standard booked

    • Mandatory communication fee

    • AUMA fee

    • Fixed waste-disposal fee

    • Advance payment for services

  • Is there any training available for exhibitors?

    We want you to make the very best of the potential offered by exhibiting at BAU. And so we are offering exhibitors the opportunity of taking part in a training initiative called Your key to trade fair success initiative.

    Your key to trade fair success initiative provides both theoretical and practical support. It gives exhibitors very pragmatic support for the most important steps that are part of preparing for, participating in and following up on the fair. It can help you maximize your success at BAU.

    In free exhibitor workshops exhibitors gather many tips and hints on how to ensure success through proper preparation, implementation and follow-up. Participants also benefit from intensive exchange of experience.

    In the free, 30-minute and live moderated webinars you will receive compact trade fair know-how and helpful practical hints to relevant aspects of the entire trade fair planning.

    All the information about Your key to trade fair success initiative is online available here.

  • What advertising options are available at the exhibition center?

    Our Media Sales Department would be happy to advise you on options for advertising at the trade-fair center. Contact us any time!

    e-mail: mediasales.bau@messe-muenchen.de

    Tel.: +49 89 949-20593

  • What options are there for online advertising?

    • Online exhibitor directory

    Please contact Neureuter Fair Media

    e-mail: bau@neureuter.de

    Tel.: +49 201 36547 410

    • Other online advertising

    Trusted Targeting

    Working Hero

  • What is an (online) voucher for a 1-day ticket? How many does each exhibitor receive?

    An (online) voucher for a 1-day ticket is a way of giving your customers free entry to the fair. These vouchers can be ordered online at the Exhibitor Shop from autumn 2020.

    Vouchers can be used as part of your professional invitation and contact management. They are an effective incentive for your customers to visit your booth at the fair. How it works: You send your customer a personal voucher number by email or print the number in a letter sent by regular mail, or send your customer a print version of the voucher. In your final invoice, you will only be charged for vouchers that are actually used.

  • What official directories are there for BAU?

    The following fair-related directories (printed, online, mobile) are available for BAU: printed exhibition catalog, online exhibitor directory, printed visitor flyers (Visitor Guide), onsite visit planner and the BAU app.

  • How can I ensure my company is entered in the exhibition directories?

    Exhibitors can use their access codes to sign in to the Exhibitor Shop from autumn 2020 and book their company entry for the official directories for BAU 2021.

    For further questions, contact Neureuter Fair Media

    e-mail: bau@neureuter.de

    Tel.: +49 (0) 201-36547-410

  • In which exhibition sectors at BAU may I exhibit?

    To participate in BAU as a main or co-exhibitor, you must be eligible to be admitted to one of the fair's exhibition sectors.

    Overview of all exhibition sectors at BAU

  • Where can I find the participation fees for BAU 2021?

    Keep track of your budget: All the fees and charges are set out here in our participation fees.

  • How can I apply to exhibit at BAU, and is there an application deadline?

    To exhibit at BAU, you must complete the online application form. Based on the information that you provide on that form, we look to see if the portfolio of your company fits in with the product index of BAU.

    There is no official application deadline.

    Send us your online application by September 9, 2019 to ensure we can include your company in the first round of placement.

    Main Exhibitor application

    Dates and deadlines for exhibitors

  • When do you begin assigning booth space, and when will I receive my stand proposal (booth location and booth number)?

    We start planning booth space on September 9, 2019. We plan to start sending out stand proposals at the end of February 2020.

    Sending out a stand proposal for certain sections of certain halls may be delayed because of waiting lists. If we cannot accommodate you in the first round of placements for BAU 2021, we will send you an email from the end of February 2020 with information about the waiting list.

  • Is my application binding?

    Until you confirm your stand proposal, your application for BAU is non-binding. In other words, you can cancel your application up until then without incurring any costs.

    However, we need you to complete the online application in advance so that we can process your information and assign you booth space.

  • Can co-exhibitors exhibit at our booth? And if so, how do they apply and what does it cost?

    Main exhibitors can register co-exhibitors to exhibit at their booth as long as they are eligible to participate based on the product index. The online application for registering co-exhibitors must be completed by the main exhibitor.

    The application for co-exhibitors is €850 per co-exhibitor. This includes the mandatory communication fee. This fee is billed to the main exhibitor.

    The mandatory communication fee allows co-exhibitors to enjoy the same benefits as main exhibitors. In other words, they are listed as an independent company in all print and online media.

  • What participation fees should I expect as a co-exhibitor?

    Apart from the mandatory communication fee, there are no other participation fees for co-exhibitors (see previous point).

    If co-exhibitors book additional marketing services via the Exhibitor Shop, these charges will be billed in their final invoice.

  • How many exhibitor passes do I receive as an exhibitor?

    For the duration of BAU, each exhibitor receives a certain number of free exhibitors passes for their booth.

    Booth space 20 m² stand space: 3 exhibitor passes
    Booth space 21 m² and over, 1 additional exhibitor pass for each additional 10 m² of space or portion thereof

    Additional exhibitor passes may be ordered for a fee from the Exhibitor Shop from autumn 2020. Exhibitor passes are only intended for booth personnel and may not be handed over to third parties. We reserve the right to confiscate exhibitor passes if they are misused. By accepting co-exhibitors at your booth, you are not entitled to more exhibitor passes.

  • Do I need an exhibitor pass for the periods of setting up and dismantling?

    For set-up and dismantling you do not need an exhibitor pass or an entrance ticket.

    Regulations for driving onto the exhibition site are set out in the Traffic Guide which will be available for download at a later point.

  • Do I as a co-exhibitor get free exhibitor passes?

    Co-exhibitors do not receive any free exhibitor passes. Exhibitor passes can be ordered online for a fee from the Exhibitor Shop as of June 2020.

  • What happens if I want to cancel my participation?

    Before you confirm your stand proposal, you can cancel your participation without charge.

    Cancellation charges apply when you want to cancel your participation after you have confirmed your stand proposal. Requests to cancel must be submitted in writing.

    If the booth space can be rented to another exhibitor, the cancellation charge is 25% of the participation price. We will of course try to rent the space to another exhibitor but will initially charge you 100% of the agreed participation price.

    If the space can be rented to another exhibitor, you will then receive a credit voucher after the fair for 75% of the participation price you paid. If we are not able to rent the space to another exhibitor, then, in line with our General Terms of Participation (A5), we will retain 100% of the participation price.

  • Is there a list of all dates and deadlines?

    Here you find a list of all dates and deadlines for BAU 2021.

  • What is the mandatory communication fee?

    A mandatory communication fee of EUR 850 is charged for each exhibitor.

    For a list of all the services contained in this fee please refer to the Special Terms of Participation (B), section B11 Media Services (catalog, internet, mobile).

    Additional entries in available media may be ordered online from the Exhibitor Shop for an additional fee, starting in autumn 2020.

  • What is the AUMA fee?

    The Association of the German Trade Fair Industry (AUMA) charges all exhibitors a fee of EUR 0.60/m² of rented exhibition space. This fee is invoiced by MMG and passed on to AUMA directly.

  • What is the mandatory waste-disposal fee?

    During BAU, all exhibitors are charged a mandatory, fixed-rate waste-disposal fee to cover the cost of disposing of waste that accumulates at their booths during set-up and dismantling and during the fair itself.

    The fixed-rate waste-disposal fee is EUR 7.50 per square meter.

    Further information is contained in the Special Terms of Participation (B).

  • What is the advance payment for services?

    The advance payment for services covers all the exhibitor services for the fair that you can order online in the Exhibitor Shop. It includes, for example, electricity, water, vouchers for inviting customers and other booth-related services. The amount is charged per square meter in the admission invoice. The services actually ordered by you will be offset against the advance payment in the final invoice – if there is a shortfall you will be charged the difference, if there is a surplus, that sum will be credited to you.

  • What guidelines must we observe during booth construction?

    The exact guidelines on booth design during BAU 2021 can be found in the Special Terms of Participation B under Section B7 “Booth construction, booth design and equipment”. In addition to the guidelines listed there, the provisions of the Technical Guidelines and the information in the various exhibitor leaflets are also applicable.

    If you have difficulty understanding any of the guidelines, please feel free to contact the Technical Exhibitor Services Team by phone or in person at any time.

    Contact information is available under “Advice & Contacts”.

  • How can I have packages delivered to exhibitors in the exhibition halls?

    If you want a package delivered to your booth, then please ensure it is addressed as follows:

    BAU 2021
    Company name
    Contact person on site and mobile number
    Hall / Booth
    Messegelände – Willy-Brandt-Allee
    81829 Munich
    Germany

    This address is valid for set-up and dismantling times and for during the running time of the fair itself. Please note that no letters can be sent to the exhibition halls. The only consignments that can be delivered to the halls are packages or registered post. It is your responsibility to ensure there are employees at your booth who can take delivery of the consignment. Employees of Messe München cannot take deliveries for exhibitors.

    Please ensure delivery companies observe our Traffic Guide (available online from autumn 2020) when bringing deliveries during the fair.

    For larger consignments ahead of the fair, please contact our service partners Schenker Deutschland or Kühne und Nagel.

  • When is the admission invoice sent out and what is included in it?

    You will receive your admission invoice at the earliest in June 2020.

    The payment deadline is autumn 2020.

    The following services are included in your invoice:

    • Booth space, acc. to standard booked

    • Mandatory communication fee

    • AUMA fee

    • Fixed waste-disposal fee

    • Advance payment for services

  • Is there any training available for exhibitors?

    We want you to make the very best of the potential offered by exhibiting at BAU. And so we are offering exhibitors the opportunity of taking part in a training initiative called Your key to trade fair success initiative.

    Your key to trade fair success initiative provides both theoretical and practical support. It gives exhibitors very pragmatic support for the most important steps that are part of preparing for, participating in and following up on the fair. It can help you maximize your success at BAU.

    In free exhibitor workshops exhibitors gather many tips and hints on how to ensure success through proper preparation, implementation and follow-up. Participants also benefit from intensive exchange of experience.

    In the free, 30-minute and live moderated webinars you will receive compact trade fair know-how and helpful practical hints to relevant aspects of the entire trade fair planning.

    All the information about Your key to trade fair success initiative is online available here.

  • What advertising options are available at the exhibition center?

    Our Media Sales Department would be happy to advise you on options for advertising at the trade-fair center. Contact us any time!

    e-mail: mediasales.bau@messe-muenchen.de

    Tel.: +49 89 949-20593

  • What options are there for online advertising?

    • Online exhibitor directory

    Please contact Neureuter Fair Media

    e-mail: bau@neureuter.de

    Tel.: +49 201 36547 410

    • Other online advertising

    Trusted Targeting

    Working Hero

  • What is an (online) voucher for a 1-day ticket? How many does each exhibitor receive?

    An (online) voucher for a 1-day ticket is a way of giving your customers free entry to the fair. These vouchers can be ordered online at the Exhibitor Shop from autumn 2020.

    Vouchers can be used as part of your professional invitation and contact management. They are an effective incentive for your customers to visit your booth at the fair. How it works: You send your customer a personal voucher number by email or print the number in a letter sent by regular mail, or send your customer a print version of the voucher. In your final invoice, you will only be charged for vouchers that are actually used.

  • What official directories are there for BAU?

    The following fair-related directories (printed, online, mobile) are available for BAU: printed exhibition catalog, online exhibitor directory, printed visitor flyers (Visitor Guide), onsite visit planner and the BAU app.

  • How can I ensure my company is entered in the exhibition directories?

    Exhibitors can use their access codes to sign in to the Exhibitor Shop from autumn 2020 and book their company entry for the official directories for BAU 2021.

    For further questions, contact Neureuter Fair Media

    e-mail: bau@neureuter.de

    Tel.: +49 (0) 201-36547-410